Basware Accounting Software

1. Automated Invoice Processing

• OCR Technology: Extracts data from invoices to eliminate manual data entry, improving efficiency.
• Invoice Matching: Automatically matches invoices with purchase orders and receipts to reduce errors.
• Error Detection: Flags discrepancies and errors for timely resolution, ensuring accurate processing.

2. Approval Workflow Automation

• Customizable Workflows: Tailor approval processes to meet company policies, offering full control.
• Multi-Level Approvals: Set up different levels of approval for increased control, ensuring compliance.
• Real-Time Notifications: Alerts approvers of pending tasks to ensure timely approvals, reducing delays.

3. Supplier Management

• Centralized Supplier Database: Keep all vendor details in one accessible location for easy management.
• Supplier Performance Tracking: Evaluate vendors based on quality, delivery, and cost, helping optimize relationships.
• Vendor Portal: Allows suppliers to submit invoices and track payment status, increasing transparency.

4. Budget Control and Compliance

• Real-Time Budget Tracking: Monitor spending in relation to set budgets, providing clear financial oversight.
• Policy Enforcement: Ensure compliance with organizational policies and regulations, mitigating risks.
• Approval Limits: Set thresholds for approvals to control spending and prevent over-budget expenditures.

5. Integration with ERP and Financial Systems

• Seamless Integration: Connect with major ERPs like SAP, Oracle, and Microsoft Dynamics for smoother workflows.
• Data Synchronization: Ensure real-time updates and accuracy across systems, minimizing data discrepancies.
• API Support: Enables custom integrations to meet specific business needs, offering flexibility.

6. Advanced Analytics and Reporting

• Customizable Reports: Create tailored reports for specific financial insights, allowing data-driven decisions.
• Data Visualization: Use graphs and charts to present complex financial data for better understanding.
• Trend Analysis: Analyze historical data to identify patterns and optimize financial processes for future planning.

7. Mobile Access

• Invoice Approvals on the Go: Approve invoices directly from mobile devices, ensuring quick decision-making.
• Real-Time Alerts: Get notifications for approvals, payments, and other updates to stay on top of tasks.
• User-Friendly Interface: Simplifies invoice and payment management via mobile, making it accessible anywhere.

8. Fraud Prevention and Security

• Duplicate Invoice Detection: Automatically identifies duplicate invoices for fraud prevention, saving costs.
• Audit Trails: Comprehensive logs of all actions taken within the system, ensuring full transparency.
• Data Encryption: Ensures secure transactions and protects sensitive financial data, maintaining confidentiality.

9. Payment Automation

• Scheduled Payments: Automate payment processing based on pre-set schedules to avoid late fees.
• Batch Payments: Process multiple payments in one go for efficiency, reducing time spent on manual tasks.
• Payment Status Updates: Receive confirmation of payments for accurate records and peace of mind.

10. Global and Multi-Currency Support

• Currency Conversion: Automatically convert invoices into local currencies at current exchange rates, ensuring accuracy.
• Global Payment Support: Facilitate payments across borders without complications, promoting international business.
• Tax Compliance: Ensure adherence to international tax regulations and requirements, reducing the risk of penalties.

1. Contract Management

• Centralized Repository: Store contracts in one place for easy access and organization.
• Automated Renewals: Set reminders for contract renewals, ensuring timely updates and compliance.

2. Cash Flow Forecasting

• Predictive Analytics: Leverage historical data to forecast cash flow, enabling proactive financial management.
• Real-Time Insights: Track ongoing expenses and revenue to refine cash flow projections and adjust strategies.

3. Expense Reporting

• Mobile Expense Management: Employees can submit and approve expenses directly from their mobile devices.
• Automatic Categorization: Expenses are automatically categorized, streamlining the reconciliation process.

4. Tax Compliance and Reporting

• Automated Tax Calculations: Automatically calculate taxes based on local and international rules, reducing manual work.
• Tax Filing Support: Generate tax reports in compliance with regional regulations, simplifying the filing process.

5. Invoice Routing and Approval

• Flexible Routing Rules: Customize the routing rules based on invoice amount, type, or department, ensuring appropriate review.
• Approval Hierarchy: Set up different approval layers, making sure each invoice is properly reviewed before payment.

6. User Access Control

• Role-Based Permissions: Define access levels for different users based on their roles within the organization.
• Audit Trails: Monitor all user activities and actions, providing accountability and transparency in the system.

7. Real-Time Invoice Tracking

• Instant Status Updates: Track the progress of each invoice through the approval process in real time.
• Automated Notifications: Get alerts for overdue invoices, approvals, and payments, ensuring deadlines are met.

8. Customizable Dashboards

• Personalized Views: Tailor dashboards to display the most relevant financial metrics for your organization.
• Data Visualization: Use interactive charts, graphs, and KPIs for a clearer view of financial performance.

9. Advanced Search and Filtering

• Efficient Invoice Search: Use advanced search functions to quickly locate invoices, payments, and reports.
• Custom Filters: Apply filters based on date, supplier, invoice status, and more to refine your searches.

10. Document Management and Storage

• Digital Document Storage: Store invoices, receipts, and contracts in a secure, digital format for easy retrieval.
• Cloud-Based Access: Ensure documents are accessible from anywhere at any time, providing flexibility and security.

1. Multi-Currency Support

• Automatic Currency Conversion: Seamlessly convert invoices into the preferred currency based on real-time exchange rates.
• Global Payment Handling: Process payments in various currencies, making it ideal for international business operations.

2. Vendor Portal

• Self-Service Portal: Vendors can access and update their invoice status, payment history, and other relevant details.
• Invoice Submission: Allow vendors to submit invoices directly through the portal for faster processing.

3. Procurement Integration

• Seamless Procurement System Integration: Integrate Basware with procurement systems for a unified process from purchasing to payment.
• Streamlined Procurement Workflows: Automate the link between orders, receipts, and payments, improving efficiency and accuracy.

4. Payment Terms Management

• Customizable Terms: Set specific payment terms for different vendors to optimize cash flow and supplier relationships.
• Automatic Payment Scheduling: Schedule payments based on agreed terms, ensuring timely and accurate processing.

5. Supplier Onboarding

• Simplified Supplier Registration: Enable vendors to easily register and provide necessary documentation directly through the system.
• Vendor Verification: Automatically verify suppliers based on pre-set criteria to ensure they meet your company’s standards.

6. Compliance Management

• Regulatory Adherence: Ensure that all financial activities comply with local and international regulations, reducing the risk of penalties.
• Automated Checks: Set up automated compliance checks throughout the financial process to maintain standards.

7. Advanced Analytics and Business Intelligence

• Actionable Insights: Use advanced analytics to generate insights into spending patterns, supplier performance, and financial forecasts.
• Custom Reports: Create tailored reports that align with the specific needs of the business and improve decision-making.

8. Mobile App Integration

• Invoice and Payment Approvals: Approve invoices and payments from anywhere using the Basware mobile app.
• Expense Reporting on the Go: Employees can submit and track expenses directly via the mobile app, making financial management more flexible.

• Customized Financial Solutions: Tailored services that evolve with your business, ensuring financial management aligns with your unique needs. As your company grows, we adjust our solutions to continue supporting your success.
• Expertise Across Multiple Industries: Extensive experience in various sectors allows for industry-specific solutions that address unique challenges. We understand the intricacies of different markets to provide actionable insights and strategies.
• Advanced Tools and Technologies: Use of innovative software like QuickBooks and ProcureDesk for streamlined operations and reduced errors. These tools enable faster processing, better accuracy, and seamless integration with existing systems.
• Scalable Services: Solutions that grow with your business, offering the right level of support for companies of all sizes. Whether you're a startup or a large enterprise, we provide cost-effective, flexible support.
• Accurate and Timely Financial Reporting: Precise reports generated on time, ensuring informed decisions and regulatory compliance. With real-time data, you can monitor your financial health and make adjustments quickly.
• Compliance Assurance: Stay updated with financial regulations to ensure your business remains compliant and avoids penalties. We handle all compliance requirements so you can focus on business growth.
• Improved Cash Flow Management: Optimized receivables, payables, and budgeting strategies to maintain steady cash flow and financial stability. We help ensure that your financial operations align with long-term business goals.
• Proactive Tax Planning: Identifying tax-saving opportunities and ensuring timely filing to minimize liabilities and avoid penalties. We develop strategies that maximize savings and minimize risks for your business.
• Dedicated Customer Support: 24/7 responsive support to assist with queries, resolve issues, and provide expert financial advice. Our team is always available to ensure smooth and efficient operations, reducing potential disruptions.
• Cost-Effective Solutions: Reduced overhead costs through outsourcing while receiving high-quality financial management at competitive prices. By outsourcing, you may concentrate on your main business operations while we take care of your financial needs.

1. Automated Invoice Processing

• Streamlined data capture: Basware automates invoice data extraction, reducing manual entry and errors.
• Faster approvals: Invoices are automatically routed to the appropriate approvers for quicker processing.

2. Seamless Integration with Financial Systems

• ERP compatibility: Basware integrates smoothly with ERP platforms like SAP, Oracle, and Microsoft Dynamics.
• Real-time synchronization: Automatically syncs financial data with accounting systems, ensuring accurate records.

3. End-to-End Purchase-to-Pay Process

• End-to-end automation: Automates the entire process from purchase orders to payments.
• Enhanced visibility: Provides full visibility into procurement and payment cycles for better decision-making.

4. Supplier Invoice Management

• Centralized invoicing: Maintain a digital record of all supplier invoices in one place.
• Quick approval routing: Invoices are quickly routed for approval based on predefined rules and workflows.

5. Improved Cash Flow Management

• Better payment control: Basware allows you to schedule payments, optimizing cash flow.
• Vendor payment tracking: Track payments in real-time, ensuring timely vendor settlements.

6. Advanced Reporting and Analytics

• Customizable reports: Generate reports on expenditures, approvals, and payment trends tailored to your needs.
• Data-driven insights: Use analytics to identify cost-saving opportunities and improve financial performance.

7. Compliance and Audit Trail

• Audit-ready records: Basware ensures all financial transactions are documented with a clear audit trail.
• Regulatory compliance: Helps businesses comply with tax laws and financial regulations by maintaining accurate records.

8. Mobile Access for Invoicing

• On-the-go approvals: Managers can approve invoices from anywhere via the Basware mobile app.
• Instant notifications: Receive alerts on pending tasks, helping maintain workflow efficiency.

9. Fraud Prevention and Risk Management

• Duplicate invoice detection: Basware identifies duplicate invoices to prevent overpayment.
• Advanced anomaly detection: Uses AI to flag suspicious patterns, reducing the risk of fraud.

10. Sustainability Tracking

• Paperless invoicing: By digitizing invoices, Basware helps reduce paper usage, supporting environmental sustainability.
• Vendor sustainability monitoring: Track and evaluate suppliers based on their sustainability practices, ensuring responsible sourcing.